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QIMS Software

QIMS - Intelligent Management System

QIMS is a smart business management program specialized in corporate management, designed by Qlink Software & Electronics based on Enterprise Resource Planning (ERP) technology. The program is comprehensive and inclusive for everything the company needs in daily tasks and operations of administrations and departments such as Human Resources – accounts – sales – purchase – stores – correspondence – production lines – and many other options and sections, which in turn, regulate and raise the efficiency of work in the company as a whole.

This system is reinforced with Web Application service which allows users to follow up and work from anyplace anytime to establish and reach the ideal management that enables companies and institutions to deal with data with high precision, organization and distinct integration, which in turn raises the efficiency of work, let alone the diverse features easy to reach and smoothness of use of the program.

Objective of the Program

Prepare an encouraging, developed and sustainable environment for employees and managers to organize administrative needs

Introduce and integrate technology in corporate management at all levels

Reach the administration

Enhance and increase company customer database

Easy flow of connection and complementarity between all company or institution’s administration and departments

Continuous follow-up of managing school’s work from anywhere and at any time

Save time, effort and money

Beneficiaries and Targeted Users

Companies

Institutions

Corporations

Private and Government Entities

Associations

Managers, Head of Departments, Accountant and Auditors

Head of Departments

Accountant and Auditors

Employees and Customers

Software Components

Human Resources

Accounts and Finance

Payroll

Sales

Purchase

Store and warehouse

Maintenance

Transportation

Task and meetings organization

Software Specifications

Web based technology application

Ability to use from any place and anytime

Follow up of financial services and entitlements of employees

Track funds and collection of payments from clients

Send notices of payment of outstanding and remaining amounts

Can be linked to fingerprint system

Fluency of e-government services

Archive of work and operations

Follow up letters, emails and correspondences

Easy search of documents through archive

Create emails for employees

Accessible through mobile application

Flexible and additive features to serve customer’s needs

Alert messages and reminders of appointments, meetings and tasks

Apply for leave, advances and other staff operations through the application

Instant messaging between managers and employees

Employees performance evaluation based on daily work reports

Analytical indicators of company’s workflow

Users authorization

Smoothness and fluency of use

Electronic signature service

After-Sales Service

1. Provide backup system to ensure that information is not lost under any circumstances and enable the preparation of backup operations in the server.
2. Measuring and evaluating performance and follow-up to make necessary updates and find appropriate solutions.
3. After the completion of the project we provide you with a series of training programs in the use of the products at the client’s headquarters, we provide comprehensive training services in detail as needed, and this ensures the provision of qualified staff.
4. Our team has a distinct knowledge and experience of technical and practical aspects. Thus, provide more in-depth technical support, including the administrative level. Our team can timely analyze and troubleshoot any anomaly or error.
5. The program meets most needs of companies and institutions, and whenever you want to enrich and develop it by adding any particular requirements, you will find our team ready to satisfy you.
6. Make necessary and periodic updates to suit business needs.
7. After the end of the agreed warranty period, an annual maintenance contract is signed to ensure continuity of work with the same efficiency and smoothness

Mobile Application

iOS iPhone / Android application

Operation of mobile

Run mobile banking services

Notifications and alerts up for mobile

Maintenance Policy

Annual fees will be applied after the first year of 10% of the contract value will be applied as annual maintenance fees and will include Technical support, updates and upgrades

QIMS as ERP System

Contacts Directory

  • You can track your vendors, customers and other contacts.
  • Search and edit Profiles information.
  • Get indicative statistics on customers or vendors

Discussion

  • Drive discussions between employees, managers, at all levels of your company.
  • Get an overview of the topics being discussed and all the new messages in the module’s news feed.
  • Turn your conversation in a pop-up window to continue chatting.
  • Start discussion with the right people with channels and allow any employee to join the conversation.
  • Create private channels to invite only a selected group of people and prevent unrelated employees to intermeddle the conversations.
  • Personalize the way notifications are sent to minimize mailbox pollution while making sure important messages get through.
  • Follow any discussion from any module to automatically see updates and discussions on those tasks in your news feed.
  • Create public and private groups to invite participants, personalize the notifications system and add those groups to specific tasks to keep track of the evolution of all projects.

CRM

  • Track leads, close opportunities and get accurate forecasts.
  • Automate activities based on your sales scripts: calls, meetings, mails and quotations.
  • Get all information you need, right on the opportunity: page viewed, mails received, etc.
  • Stay Connected to your customer.

Sales

  • Send polished quotations with online payment.
  • Increase sales volume by automatically proposing extra options and accessories, apply closing triggers, discounts, and more.
  • Send clear and complete quotations to your prospects.
  • Convert quotation into sales order in a click.
  • Add product descriptions, beautiful images and additional information simply by dragging and dropping building blocks.

Purchase

  • Easily manage suppliers and purchase orders
  • Improve your purchase and inventory performance with procurement rules depending on stock levels, logistic rules, sales orders, forecast manufacturing orders, etc.
  • Select different replenishment methods for each product depending on your manufacturing and delivery strategies.
  • Pre-generate draft invoices based on purchase orders and product receivals.
  • Create invoices manually and import lines from purchase orders, etc.
  • Easily import suppliers’ price lists and references to make smarter purchase decisions based on promotions, quantities and special contract conditions.
  • Keep track of a product availability in your supplier’s stock and check your order status from within the app
  • Get accurate statistics on your suppliers’ performance through flexible reporting: delivery delays, negotiated discounts on prices, quantities purchased, etc.

Inventory Management

  • Get the most efficient stocking method and improve all your internal operations.
  • Double-entry inventory has no stock input, output or transformation. Instead, all operations are stock moves between locations.
  • Reduce your stock while always staying replenished! Inventory is fully integrated with the Purchase module, so you can trigger automatic RfQs to your suppliers when your stocks levels are too low.
  • Set up drop-shipping rules for each product to automatically have them shipped to customers.
  • Order items by weight, size and quantity, and allocate a specific location to easily have each new shipment sent out to other locations.
  • Create rules to automatically transfer items from one warehouse to another and keep stock levels optimum.
  • Keep an eye on the efficiency of your warehouse using reporting and dashboards, analyze your warehouse efficiency and real-time reports.

Accounting and Finance

  • Invoicing: Create sharp and professional invoices, manage recurring billings, and easily track payments.
  • Manage Bills & Expenses: Control supplier invoices and get a clear forecast of your future bills to pay.
  • Bank Synchronization: Get your bank statements synced with your bank automatically or import files.
  • Easy Reconciliation: Save time and automate 95% of settlement with our smart reconciliation tool.
  • Create and send professional invoices and receive payments online.
  • No need to send reminders to your debtors. Simply set-up and automate follow-ups to get paid more quickly.
  • Automatically create invoices from sales orders, delivery orders or base them on time and material.
  • Track advance payments and checks status.
  • Manage journals entries and chart of accounting easily depending on the access role given.
  • Easily create your earnings report, balance sheet, cash flow statements, Ledgers, trial balance etc.
  • Quickly filter, zoom, annotate and compare any data.

Expenses Management

  • Manage your employees’ daily expenses.
  • Allow employees to add copies of the receipts and proofs directly to the expense records to avoid losing them.
  • Draft and confirm expenses, and load receipts to the expense records.
  • Comment, validate or refuse expenses, and add or edit information by managers.
  • Record expenses in the books and proceed to the payments and invoicing by accountants.

Events Organization

  • Organize events and all related tasks: planning, registration tracking, attendances, etc.
  • Manage your Events and Registrations
  • Use emails to automatically confirm and send acknowledgments for any event registration

Calendar

  • Calendar of events
  • Recurring events
  • Internal meeting management

Modern HR solution

  • Oversee all important information by department at a glance. Restrict some information to HR managers, and make others public for all employees to easily find their colleagues. Get alerts for any new leave request, allocation request, application.
  • Employee Details
  • Employee Contracts
  • Department Details

Generic Payroll system

  • Employee Details
  • Employee Contracts
  • Passport based Contract
  • Allowances/Deductions
  • Allow to configure Basic/Gross/Net Salary
  • Employee Payslip
  • Monthly Payroll Register
  • Integrated with Holiday Management

Leave Management

  • Keep track of the vacation days taken by each employee. Employees enter their requests and managers approve and validate them, all in just a few clicks. The agenda of each employee is updated accordingly.
  • Managers get a view of their whole team leaves in one complete view, to keep the team well-organized and to easily forecast the distribution of tasks during the absence of their members.
  • Create reports in a single click for every leave request, with a detail per request type, employee, department and even for the whole company. Get statistics on the leaves and plan for the upcoming to make sure you keep productivity to its highest level.

Attendance

  • Keeps account of the attendances of the employees based on the actions (Check in/Check out) performed by them.
  • Ingrates biometric device (Thumb) with HR attendance.
  • Keep the device attendance log in system.
  • Clear the device attendance log from both device and system.
  • Automating HR attendance.
  • Option to configure multiple devices.

Recruitment Process

  • Set up your job board, promote your job listings and easily keep track of submitted applications. Follow every applicant and build a database of skills and profiles with indexed documents. No need to outsource your recruitment – handle everything internally in a simple and professional way.

Attendance

  • Keeps account of the attendances of the employees based on the actions (Check in/Check out) performed by them.
  • Ingrates biometric device (Thumb) with HR attendance.
  • Keep the device attendance log in system.
  • Clear the device attendance log from both device and system.
  • Automating HR attendance.
  • Option to configure multiple devices.

Timesheets

  • Each employee can encode and track their time spent on the different projects.
  • Lots of reporting on time and employee tracking are provided.
  • Linked to the payroll module.

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